Features of Word Processing
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- Word Wrap : As we enter text onto a document, we do not have to press enter at the end of each line in order to move to a new line. The word processing program automatically does this for us. Each document has present margins and when the end of the line is reached, the program calculates whether the word being entered fits on the line. If it won't fit, without crossing the right margin, the program automatically moves the entire word to the beginning of the next line. This function is called word wrap.
- Editing : When editing a document to correct mistakes, we can move the insertion point where we want to enter new text and then just type it in. To delete characters, we press backspace or delete, pressing backspace deletes characters to the left of the insertion point and pressing delete deletes those to the right. We can also drag the mouse to highlight any section of the text and then copy it to another file, move it to some other place in our document, give it in a new format or delete it all at once.
- Spell Checks : Spelling characters compare all words in a document with a list of words in the program's dictionary. Any words not found in the dictionary are highlighted and we can then decide whether tho change them, leave them as is or add them to the dictionary. If we decide to change them, we can do so by selecting another word from a list of suggestions that is displayed when the word is highlighted. We will find many names and industry specific words highlighted even when spelled correctly. Programs that have an auto correct feature highlights words that are not in the dictionary as we type them. This makes it easy to correct misspellings as we go along.
- Grammar Checkers : Grammar checkers are programs that check the grammar in our document as we go along. Checking grammar is certainly a good thing to do as we can improve our writing while we write. A grammar checker highlights grammar or usage problems such as double negatives, jargon words and punctuation errors and highlights possible style problems such as wordy expressions, ciches, weak modifiers, split infinitives and consecutive nouns.
- Thesaurus : When using a thesaurus, we highlight a word and request the thesaurus to display a list of synonyms and antonyms. When the word wicked is highlighted, the thesaurus may display the synonyms sinful, erring , nefarious, wayward, dissolve, vile and vicious or the antonyms godly, innocent, good or honorable. We can select one of them and replace the highlighted word in the document.
- Find and Replace : To locate words or phrases in a document, we use the find command. If the word or phrase we specify is found, the program highlights it. To substitute one word or phrase for another, we use the Replace command specifying what word or phrase we want to find and what we want to replace it with. If it is found, the program highlights it and offers us the opportunity to replace it or leave it unchanged and looks for the next occurrence.
As all the above mentioned features cannot be achieved with an ordinary
typewriter, we can simply say that the word processing software is
superior to the type writer.
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